Apply to Board

UpdatedSunday November 4, 2018 bySam Clift.

These are descriptions of board member responsibilities. You're welcome to apply for any position at anytime. All members are on a two year term. Position must be applied to before the first of the year in order to be considered for the following year. Send your resume and/or a short story as to why we should consider you to.


President - Apart from all other considerations, sound leadership, couched in knowledge, experience and common sense, is the greatest requirement and most exemplary qualification of the man or woman selected as president of Guthrie All Sports.

While efficient organizational and administrative abilities are desirable credentials, the search for good leadership must transcend all other attributes in the adult who gives direction to the GAS in the local community. Dedication to the goals and purpose of GAS is inherent in the volunteer aspect of those who serve, but not everyone who serves is gifted with the quality of leadership. Presidents must reflect these qualities if they are to be of benefit to children.

The president has many responsibilities in the administration of the league. Each President is elected by, and is accountable to, the local league board of directors. Duties of a president are described within the limits of the rules and regulations, and within the local league constitution, giving each president the ability to oversee the affairs of all elements of the league.

As the chief administrator, the president selects and appoints managers, coaches, umpires and committees. As such, no person becomes a manager, coach, umpire or committee member without the approval of the president. However, all appointments are subject to final approval by the GAS board of directors.

The president should be the most informed officer of the league. Each president must know the regulations under which GAS operates and in authorizing the annual application for charter, binds all members of the league to faithfully observe the regulations.

Beyond the requirements of league administration, the president should personify the best public image in reflection to the community at large. Each president should take an active role in gaining support and winning friends for the league program.

The president presides at league meetings, and assumes full responsibility for the operation of the local league. A president may manage, coach or umpire, provided he/she does not serve on the protest committee.


Vice President - The vice president presides in the absence of the president, works with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may be delegated by the president. Separate vice presidents may also be selected to oversee individual divisions within the league. If so, one vice president should be selected as the one to preside in the absence of the president. A vice president may manage, coach or umpire, provided they do not serve on the protest committee.


Secretary - The secretary maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings and maintains a record of league's activities.


Treasurer - The treasurer signs checks co-signed by another officer or director (or as directed by the local league's constitution), dispenses league funds as approved by the board of directors, reports on the status of league funds, keeps local league books and financial records, prepares budgets, and assumes the responsibility for all local league finances.


Information Officer - The information officer manages the league's official home page on, manages the online registration process and ensures that league rosters are maintained on the site, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis, collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Guthrie Softball Association, district, public, league members and media, serves as primary contact person for GSA and regarding optimizing use of the Internet for league administration and for distributing information to league members and to Guthrie All Sports, and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient GAS League experience.

Field Maintenance – The field maintenance department is in charge of maintaining all fields. Drags the baseball or softball infield using a field drag machine and builds, repairs and patches holes in pitching mounds, home plate and turf playing field. Fertilizes the grounds. Edges the areas surrounding the ball fields, warming tracks, and infield, and removes cuttings. Top dresses, aerates, verticuts and seeds ball field and landscape areas. Places and removes field tarps, pitcher’s mound tarps and home plate tarps. Irrigates ball fields and landscape areas. Operates different types of rotary and reel mowers to mow infields, outfields, parking lots, and picnic areas. Repairs clay, sod, and landscape areas. Builds pitching mounds and constructs home plate areas. May spray herbicides and pesticides on the fields utilizing spray tank truck and hand spray units. Maintains logs of daily maintenance activities to include application rates of chemicals and safety checks. Completes work order for repair of safety hazards and other needed maintenance. Lays out and paints logos and lines on playing fields using a paint striping machine. Lays out base lines, foul lines, base blocks, and pitching mound slopes using tape measures, line level and string Lays down base lines with chalk or marble dust on ball fields. Sets up screens and nets for baseball or softball practice and games. Performs minor plumbing, electrical, masonry, carpentry, small equipment and irrigation repairs. Paints dugout areas, grandstands, bleachers, stadium and park buildings. Cleans restrooms, stands and parking lots after practice, games, or any other event. Removes trash from ball fields, parking areas, grandstands and surrounding areas. Removes and stores all equipment used during games


Concession Manager 

  • Maintains the operation of concession facilities
  • Organizes the purchase of concession products
  • Responsible for the management of the concession sales at league events
  • Schedules volunteers to work the concession booth during league events
  • Collects and reviews concession related offers including coupons, discounts and bulk-purchasing opportunities
  • Organizes, tallies and keeps records of concession sales and purchases


Head Umpire/Chief Umpire (UIC) 

  • Provides Umpire Training
  • Schedules Umpires
  • Member of Protest Committee

Sponsorship/Fundraising Manager -

  • Solicits and secures local sponsorships to support league operations
  • Collects and reviews sponsorship and fundraising opportunities
  • Organizes and implements approved league fundraising activities
  • Coordinates participation in fundraising activities
  • Maintains records of monies secured through sponsorship and fundraising initiatives